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Capita Complaints and Escalations

Capita Complaints and Escalations

For escalations please ensure the matter has been raised as a ticket, we are unable to escalate something which has not yet been logged.

If you would like to escalate please contact the Service Desk and ask to speak to (in order) the Service Desk Team Leader Scott Godridge (scott.godridge@capita.co.uk) or the Service Desk Manager.  Scott will be able to progress your matter for you.

If this does not result in a suitable resolution within a reasonable amount of time, please contact Darren Pepper on – Darren.Pepper@capita.co.uk  – Please CC empsn@empsn.org.uk thanks.

 

Where you have a complaint about your service there are a number of approaches you can take to communicate this with the OPENHIVE team:

  • Raise a call via the service desk (generating a ‘complaint’ ticket in CRM). This will provide you with a reference number which can be tracked like any other support call.
  • Raise a complaint notice via the OH status site using the following form http://openhive.net/contact-us/
  • Write to OPENHIVE at OPENHIVE, Capita Children’s Services, Discovery House, Mere Way, Ruddington Fields Business Park, Nottingham, NG11 6JW, United Kingdom.

You may of course discuss a complaint with a customer relationship manager or another member of the OPENHIVE team but you will be directed to formally log the complaint as above to ensure it is processed fairly. Should you need to invoke management escalation of a complaint then your Client Director should be used or you can also use the following form http://openhive.net/contact-us/ or by emailing SimsFeedback@capita.co.uk  Please CC empsn@empsn.org.uk thanks.

Once received we aim to respond to all complaints within three working days, this response in some cases will be a holding response subject to further investigation

Capita strive to work to the following timescales. Acknowledgement letter within 1 working day, Holding response within 1 further working day.

Full details of the contact and escalations arrangements are offered in the current version of the guide available here

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