World Password Day, celebrated on the first Thursday of May, reminds us that our digital security often hinges on the passwords we use daily. For educational institutions, password security is about safeguarding sensitive student information, academic records, and administrative systems that are central to school operations and legal obligations. The DfE have specified “Control and secure user accounts and access privileges” within their Cyber Security Standards for Schools.
Why are schools particularly at risk? They face a unique security challenge. As well as holding a large amount of sensitive information, within the school environment itself, there are IT classrooms, library terminals, and shared laptops where dozens of students might use the same device throughout the day.
Recent statistics paint a concerning picture: In 2024, 71% of secondary schools and 52% of primary schools reported a breach or attack (Source: Department for Science, Innovation & Technology). In some of these cases, compromised passwords may well have been the initial entry point for the cyber attack.
Practical Password Security Tips for Educational Settings
For School Administrators:
Implement a password manager solution
Password managers offer solutions that generate strong, unique passwords for each system while making them accessible to authorised users. Your IT team may be able to advise if this is an option.
Establish role-based access control
Not everyone needs access to everything. Create tiered access levels based on roles (students, teachers, administrators) to limit potential damage from any compromised account.
Enable multi-factor authentication (MFA)
Especially for administrative accounts and systems containing sensitive information, set up a second verification step beyond just a password.
Create a password reset protocol
Develop a streamlined but secure process for the inevitable password resets that will be needed throughout the school year.
For Teachers:
Use passphrases instead of passwords
Longer passwords like memorable phrases (The National Cyber Security Centre recommends three or more random words such as “BluebellWoodsMonday!”). Avoid using any personal details such as names and birthdays.
Lock devices when stepping away
Get in the habit of using Windows+L or Command+Control+Q to lock your screen whenever you leave your computer.
Use different passwords for personal and professional accounts
Keep your school email password different from personal accounts to prevent crossover vulnerabilities.
Beyond Passwords: Creating a Security Mindset
While strong passwords are essential, they’re just one component of comprehensive security:
Train staff and students to recognise phishing attempts, which often target educational institutions.
Keep all software and systems updated to address known vulnerabilities.
Conduct periodic security assessments to identify and address vulnerabilities.
Create a security incident response plan so everyone knows their role if a breach occurs.
Cyber security for your school community
As a connectivity provider dedicated to schools and the public sector, we’re committed to providing best-in-class cybersecurity that meets or exceeds government guidelines. Schools on the emPSN network connect to the Janet Network, benefiting from a fortified version of the internet, real-time threat detection and neutralisation. Find out more about our Critical Services Protection.
Further useful resources:
- National Cyber Security Centre: Cyber Security in Schools
- The Department for Education: Digital and technology standards for schools.
