Capita – Service Updates Nov 2019

Please remember – SIMS ID is subject to weekly maintenance and upgrades works, this maintains service performance and introduces new features, details of when this takes place is outlined here https://www.empsn.org.uk/knowledge-base/capita-maintenance-windows/ 


Visible developments made over the quarter include

SIMS ID for “Site Administrator” Users

Student Username Generation – UPN / Admission Number

Where students are provisioned automatically from SIMS via the SSM module, the UPN (Unique

Pupil Number) and an Admissions Number of the student will be made available as token that can be

used in student username formats. These elements can be configured in the username format

screens of site preferences. The username formats containing these tokens can be used in SIMS ID,

Active Directory Account Management, Office 365, and Google etc.

Student username Generation “Year of Leave” option

All students have a “Year of Leaving” or “Graduation Year” or graduation year that can be used as a

token in the student username. This value is generally calculated based on DOB and Academic Year.

To support students that are allocated to a different year of leaving the calculated value can be

manually changed. This can be achieved by finding the student in User Admin and clicking on Edit in

the context menu next to the user.

The Graduation year is calculated by default. To customise this, tick the Customise box. This will

open a field where you can enter the customised Graduation Year this value will then be used in the

Login Name of the amended student user where the Graduation Year token is specified.

If you would like further guidance on how to set username format please see


Calendar Event Notification Activation / Deactivation

A Site Administrator can now disable Calendar Event Notifications for any synchronized calendar

events that are extracted from SIMS Timetables to, Office 365 or Google.

Display of MIS Synchronised data

My profile has a new option on the My Identities sub tab. This is named ‘MIS details’ users can now

see their MIS information. This will also be visible to Site Administrators when they manage an

individual user in User Management.

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